In the era of information explosion, enterprises are more dependent than ever on obtaining, distributing and utilizing all kinds of information to promote their development. At the same time, if you want to gain and maintain the position of industry leader, enterprises must have ways to make full use of available data.
Achieving the above goals is a complicated process, and one of the most critical components is to ensure the secure file sharing among employees in the enterprise. If employees can't share information conveniently, quickly and safely, the data will probably lose its greatest value, thus damaging the overall competitiveness of enterprises.
With this in mind, Raysync Transmission, as an enterprise-level file transfer expert, shares three skills for enterprises to realize secure file sharing.
1. Select High-quality Software Tools
To ensure effective and secure file sharing, enterprises must choose high-quality file transfer tools to ensure the integrity and security of data. But what complicates this option is how to pick out the safe and effective file sharing tools in the market.
What should enterprises focus on when evaluating file sharing solutions? In addition to the need to protect corporate data from network attacks such as malware and viruses, these solutions must also be easy for employees to use. This is often overlooked by enterprises. Many enterprises choose high-quality file sharing solutions that cost a lot of money, but it is difficult for employees to use or take more time, so employees will inevitably tend to use simple file sharing tools that make their work easier. Although these third-party software has low security or has not passed security inspection at all.
Only by giving priority to the user experience can enterprises find a secure file sharing solution, which really provides advanced data protection and is efficient, convenient, reliable, and easy to operate. For example, like Raysync Transmission, both file sharing and file transfer can be quickly controlled and accepted by employees.
2. Create a Security-oriented Culture
As mentioned above, employee adoption of secure file sharing tools is essential for guaranteeing that corporate data remains secure. A big part of achieving this goal is creating a security-oriented culture throughout the company.
With the passage of time, employees will become laxer and laxer about the content of the rules, and the decline of the compliance with the rules will gradually increase the risk of data leakage. Enterprises need to establish a sense of information security, including data acquisition, transferring, sharing, editing, application, etc., and through stage training, continuously strengthen this sense of security to create a safe information environment.
3. Regular Review
Once a secure file sharing solution and related policies are in place, it is critical for firms to actively monitor security and user activities in regard to data protection. Here we can refer to the functional design of Raysync, external chain monitoring, etc., and deeply control the direction of internal file transfer and data management and control, so as to realize safe file sharing.
At the same time, the data threats faced by the company also include external cybercriminals, and the continuous development of science and technology also brings system loopholes that are not checked and filled in time under the system upgrade. At present, even the most advanced secure file sharing program may not guarantee the information security of enterprises in a few years. Therefore, enterprises must regularly review solutions to ensure that they meet all security requirements.
If you want to learn more about file sharing with Raysync, check out raysync.io to get the latest update of the large file transfer news.