[2024 Guide] How to Buy A File Sharing Software
Choosing the right file sharing software is critical to the success of the organization. It is important to understand the differences between file sharing solutions and when each solution is appropriate.
Download this guide to learn the steps you should take to choose the right solution.
- What is file sharing software?
- Benefits of files transfer software
- Typical characteristics of transfer software
- Fees for file transfer tool
- Notes on purchasing software
- Related data transfer software trends
Part 1: What is file sharing software?
File sharing software is a tool designed to store and distribute digital files through an organizational network or the Internet. These tools help users keep in touch with other stakeholders by exchanging relevant data and files.
Part 2: Benefits of files transfer software
Reduce costs:File sharing software eliminates the need to use physical files/forms and hardware (such as flash drives) to retain and share information, thereby reducing indirect costs associated with maintaining the infrastructure required to store and distribute hard copies.
Improve data integrity:File sharing software provides security for sensitive data, making it difficult to manipulate and damage. Users can set permissions for the files they share; recipients can download, view, share, or edit files only if the established permission settings allow it.
Collaboration: File sharing software enables fast collaboration because files can be shared in just a few clicks.
Real-time visibility: Whenever a file is uploaded, downloaded, or edited, users will be notified about the latest status of the file.
Part 3: Typical characteristics of file sharing software
Collaboration: Users can work together on projects by communicating and sharing information about specific files in the system. Document management: Collect, store and share all documents on a central platform.
Access control/authorization: Establish authorization levels for specific files/folders.
Encryption:Use built-in algorithms to shield data to enhance protection. Real-time synchronization: All users can see file/folder changes or edits and other updates in real-time.
Part 4: Fees for file transfer tool
Most products on the market are priced on a "per user, every month" basis, and can be divided into three pricing tiers based on their starting price:
Price Range:USD 4-USD 6,USD 6-USD 10,10 USD or more
The pricing included in this list applies to entry-level/lowest-priced products found on the supplier’s website on June 21, 2019. These ranges correspond to the 25th, 75th, and 100th percentiles of the sample product pricing information collected from the supplier's website.
The above list summarizes the pricing of the basic plan for most products. Higher-priced enterprise or advanced products may include other features, such as advanced management control, domain insight, file locking, enterprise mobility management support, and file event tracking.
Part 5: Notes on purchasing software
Security and confidentiality: As the number of online solutions continues to increase, data security is becoming a major concern for enterprises of all sizes. When evaluating file sharing software, you must carefully review the security products of each tool (including permission control, encryption, management control of external users, data retrieval, and login audit).
Integrated function: Although file sharing software is the de facto medium for distributing files between relevant internal and external stakeholders, it is not the ultimate destination for processing/utilizing files. To facilitate the seamless data flow between enterprise systems (such as CRM or ERP software), please consult the software vendor for integration capabilities.
Part 6: Related file sharing software trends
File exchanges are getting faster: With the increasing use of mobile applications and web applications, users can exchange files faster than ever. Cloud-optimized routing technology uses virtual routers and network measurement agents to avoid high-traffic areas when uploading, downloading, and sharing files.
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