[2022 Updayed] What is Managed File Transfer?

As companies recognize the need for solutions that meet their file transfer, automation, and encryption needs, a question often arises: What is managed file transfer and how is it different from my current file transfer process?

what is managed file transfer

What is Managed File Transfer?

Essentially, managed file transfer is a secure solution that uses industry-standard file transfer protocols (such as SFTP and FTPS) and encryption standards (such as Open PGP) to meet inbound and outbound files all aspects of the transfer.

The "managing" in managed file transfer refers to how the software automatically, simplifies, and simplifies the transfer. MFT can exchange this data between your organization, private network, system, web application, trading partner, and cloud environment from a centralized management point.

Features of Managed File Transfer

Unlike simple FTP or SFTP, managed file transfer software usually have the following features:

  • Extensive security controls
  • Enterprise-level security features, such as setting password policies and using LDAP, AD, and other identity and access management functions to authenticate users, are part of a good MFT solution. You should also be able to easily prevent brute force attacks and DOS attacks, create SSL certificates and SSH/Open PGP keys and maintain compliance with strict internal policies, laws, and regulations.

  • Automatic batch file transfer
  • Users can use MFT's built-in scheduler (or existing scheduler software, if available) to schedule batch file transfers to run at a future date and time. As long as the monitor detects new files, modified files, or deleted files in the target folder, projects and workflows can also be executed automatically. With a managed file transfer solution, projects can also run simultaneously.

  • Support for industry-standard file servers
  • MFT solutions usually provide multiple file servers for inbound customers, trading partners, and employee file transfers, including FTPS, SFTP, and AS2. These servers allow authenticated users to initiate a secure connection to your internal network and exchange sensitive files.

    The HTTPS server can also be used for users who wish to perform temporary file transfers through a web browser.

  • A safe method to meet file transfer requirements
  • Organizations of all sizes (including enterprise-level enterprises) can use managed file transfer solutions to meet the needs of sending or receiving dozens of files every week to exchanging thousands of files every day. With strong encryption practices, IT and network security professionals can ensure that MFT can protect their data regardless of the size, content, or frequency of file transfers.

How does Managed File Transfer Work?

If you have massive files to transfer remotely to your colleague, or a hard-to-deliver encrypted document to transfer, whether it is a confidential document, an audit report or an asset valuation, a marketing proposal, etc., these situations can be transmitted to each other with the MFT solution.

Step 1: Sending files via MFT program or plug-in

There are several processes for transferring files.

  1. Transfer through the MFT solution email plug-in.
  2. Sent through the Web client.
  3. Automatic transfer through MFT solutions.
  4. The files to be transferred are placed in a dedicated folder where the recipient can securely connect to the folder and download it.

Step 2: MFT encrypts your files

Whether you encrypt your files through an email plugin, a web client or by placing them in a monitored folder, the MFT solution will automatically encrypt your files in a different way.

Step 3: Transfer the encrypted file to the recipient and decrypt it

Once the file has been transferred via MFT, the file is sent to a location specified by you, which may be a folder, an email address. next, the recipient can then access the file and decrypt it.

Benefits of MFT


According to legislation and some industry requirements, such as healthcare industry, payment card industry, etc., there are usually strict data security standards. Using MFT solution to encrypt, share, transmit and store sensitive data can reduce the risk and effectively meet the data security standards.

Strong Encryption

Managed file transfers can easily scale to meet the file transfer needs of any organization, whether dozens per week or thousands or more per day. MFT uses a variety of industry standard technologies (including Open PGP, AES, SSL, and SSH) to encrypt and compress in-transit and at-rest file transfers to protect data security.

Data Growth & Data Security

With the growth, enterprises have a greater and more diverse need to transmit, receive, and share files for data transfer. Especially for some enterprises need to cross-country, cross-border, and transfer files around the world. There are higher requirements for the security and efficiency speed of data transmission.

With MFT, preemptive security policies can be monitored and verified in real time and controlled to protect data in transit or at rest. At the same time, MFT provides this scalability across multiple infrastructure and endpoint devices.


Technology is constantly being updated, so moving files has become more complex than ever before.

Big data, the cloud, AI, and the Internet of Things are all popular now, placing higher demands on data transfer. The development and application of new technologies require higher speed and capacity. And MFT meets exactly these needs.


Companies need to anticipate potential risks to reduce possible losses. Companies can clearly monitor who is transmitting what files. MFT can be useful for potential risks, etc.

In Summary

Finally, the more complete MFT products on the market usually have the ability to handle the critical file transfer requirements of sharing large files (usually without size limits) through accelerated file transfer protocols, local collaboration functions, and even secure email plug-ins.

High-speed large file transfer solution, Raysync, is dedicated to meeting the data transfer needs of enterprises or external partners, providing efficient and controllable accelerated transfer of large files, ultra-long distance, transnational network data transfer, safe distribution of file assets, file management, and organizational authority management, Supports local deployment and cloud services, and provides enterprises with safe, stable, efficient and convenient large file interactive technical support and services.

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