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What is the Best Solution for Secure File Transfer?

Data security and cyber security trends

Enter the words "data security" or "network security" on Google, the content of these two topics is almost unlimited. Google estimates that there are 76 million web pages focused on data security and 34 million web pages focused on network security. The demand for data security and network security information is not surprising.

Now, companies are working harder than ever to prioritize security to meet compliance regulations and reduce their risk of violating security. It is obvious that many organizations are trying to minimize the risk and pain of security breaches.

secure file transfer

Why You Need Secure File Transfer

Secure file transfer plays an important role in the business of an enterprise, especially for the transmission of large data files. Secure file transfer is also a battlefield between users and IT administrators.

As the size of documents, images, and presentations continues to grow, users need the ability to share large files with colleagues, customers, and partners. Due to the large file size, the transmission speed is slow and the work efficiency is low, or there are hidden security risks in the transmission process, which results in file loss or card machine, which affects the work efficiency or corporate cooperation.

Therefore, users often use third-party file sharing services when they need to transfer large files to recipients outside the organization. Because these external services cannot provide truly secure file transfers, they have caused nightmares for security administrators. A file shared through a third-party service may not be scanned for malware or other email security threats, and it will certainly not be checked for compliance with the organization’s content control and data leakage protection policies.

Secure File Transfer Solutions

As organizations incorporate more data-driven processes into their operations, the importance of information processing procedures and tools has grown exponentially. Companies need to manage, store, analyze, distribute, and access large amounts of different types of information. Any deficiencies in this area can seriously damage the value of the company's data resources and hinder its ability to compete in a challenging market.

Therefore, for companies, investing in the right data management tools is crucial. Secure File Transfer solutions are the most important requirements in this field. Only if a high-quality secure data transmission tool is installed, the company's employees can successfully send and receive information freely without losing or exposing the data.

Types of File Transfer Systems

In many cases, organizations will have an existing local file transfer system, which initially only needs to move files. With the development of organizations, their file transfer requirements are also evolving. In-house IT experts will improvise and customize the system as needed. Although it may be useful to start the local system, it usually becomes more and more difficult as time passes.

Local systems face challenges of visibility, scalability, process inefficiency, and lack of flexibility. Over time, the local system is difficult to maintain. In addition to local systems, many organizations also use various file transfer protocols to move data. The following describes many common file transfer protocols:

File Transfer Protocol (FTP)

Trivial File Transfer Protocol (TFTP)

Simple File Transfer Protocol (SFTP)

Secure Shell File Transfer Protocol (SSH FTP)

File Transfer Protocol-Security (FTPS)

Some protocols are not as secure as others, but their main common denominator is that they have limitations, lack visibility, and are difficult to extend. Other common methods of moving files include encrypted USB, email, and postal systems.

Company Prevention

Finding the best way to protect the organization’s data and IT infrastructure is extremely important. Choosing the wrong strategy or tool, you may fall into aggravated headaches left by data breaches or violations. Here comes the thing: start with visibility. For the following reasons, it can be seen that the ongoing data transmission is very important. First, a clear view of the data on the move is essential to ensure that security monitoring can be performed. Whether it is an authorized person in the IT department or the management department, it is necessary to be able to always check the status of the company data, including the status when sharing data with anyone inside or outside the company.

Operational visibility will help you identify security risks, which may occur in the form of unusual data transmission activities or multiple system access attempts (and unauthorized logins). It may also help identify endpoint vulnerabilities, data silos or worse.

Although there are many ways to protect your data, one of the best methods is the proactive method of using a hosted file transfer (MFT) platform. Using Raysync MFT platform, you can get one-stop large file transfer solutions with security, reliability, and efficiency.

For organizations that use different file transfer methods or temporary file transfer protocols, visibility is often limited. Raysync MFT centrally manages file transfer activities, allowing you to control file transfer activities and data security. This is an example of how the MFT platform provides visibility:

Protect static data in transit or on file transfer systems;

Track and audit user activity and file movement;

Meet data erasure and disinfection requirements;

Real-time monitoring and warning of potential violations of safety standards;

Capture compensatory controls and generate compliance status reports.

Ready to learn more about your organization? Contact us now for a free trial!

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