Work in the browser
Preview common media and office file types before deciding what to download or share.
Enterprise File Sync and Share
Secure File Sharing.
Controlled by IT.
One governed place to store, sync, share, preview, and audit business files.
Give employees a simple file portal and give IT the identity, policy, link controls, and evidence required to keep sharing accountable.
Trusted by enterprises worldwide
The working definition
Easy for people. Accountable for IT.
EFSS is not another consumer drive. It is the governed layer between employees, external recipients, enterprise identity, and the storage you already operate.
Definition
What Is Enterprise File Sync and Share?
EFSS sits between consumer file-sharing tools and transfer automation. People choose what to share; the organization controls who can open it, where it goes, and how long it stays available.
Choose managed file transfer software for recurring system-to-system workflows. Choose EFSS when a person decides what to send, to whom, and for how long.
| Dimension | Generic sharing | EFSS (Raysync) | Managed File Transfer |
|---|---|---|---|
| IT control | Minimal, per user | Central, per role | Central, per task |
| Access policy | Link settings only | Roles, file type and size rules | Task and endpoint rules |
| Identity integration | Consumer accounts | AD, OpenLDAP, Okta, OneLogin, Google Workspace | Same directory sources, applied to task operators |
| Activity visibility | Sparse | Portal, sharing, and transfer logs | Transfer history and operation logs |
| External sharing | Ad hoc links | Controlled links with password, expiry, download limit | Sanctioned partner endpoints, not link sharing |
| Synchronization | Device sync | Keeps team and office locations consistent | Scheduled and event-driven sync jobs |
| Typical owner | Individual | IT and business teams | IT, operations, security |
The portal
The Secure File Portal
Everything an employee does with a governed file happens in one browser-based portal: same place, same permissions, same log.
Folder actions, not workarounds
Upload, download, copy, sync, and delete within the permissions the role already carries.
Controlled file requests
Give customers and suppliers an inbound route without exposing the wider source tree.
Branding you control
Present an approved branded portal and share experience to external recipients.
External sharing
External Links and Recipient Controls
Send files outside the organization without surrendering control after the message leaves your inbox.
- 01
Permission
Choose preview only or preview and download.
- 02
Sharing scope
Anyone with the link, your organization, or named email addresses.
- 03
Password and expiry
Add a password and a clear date after which access ends.
- 04
Download limit
Cap total downloads and revoke the link immediately when needed.
Team sync
Team and Office File Sync
Keep chosen locations consistent so teams avoid duplicate copies and outdated versions.
An honest limit
Configure a task once, on an interval, daily, weekly, or in real-time mode with a chosen rescan interval. Real-time mode still rescans on that interval, so changes do not propagate instantly.
Evidence
Governance, Policies and Attestations
The gap auditors find is often not a missing control. It is the inability to prove the control applied to a specific file on a specific day.
Identity and roles
Users, groups, and role assignments decide who may share, preview, download, and administer.
Rules at the door
File type and size restrictions, authentication, antivirus scanning, and link controls apply before access.
Readable evidence
Transfer, operation, preview, upload, download, sync, and sharing logs remain searchable by user and file.
ISO 27001TPNHIPAA
Infrastructure
Access and Deployment
Different participants reach the same governed platform through the surface appropriate to their role.
Internal userDirectory identityBrowser, desktop, and mobile
External recipientControlled share linkBrowser only, nothing to install
AdministratorDirectory identityAdmin portal
ApplicationManaged credentialsREST API, SDK, and CLI
- Deployment
- On-premises, cloud, or hybrid
- Clients
- Windows, Linux, macOS, Android, and iOS
- Storage
- Local, cloud, and NAS / network storage
- Identity
- Active Directory, OpenLDAP, Okta, OneLogin, and Google Workspace
Applications
EFSS Use Cases
A sanctioned sharing path should be easier for users and more accountable for IT.
Sharing with customers, suppliers, and partners
Recipients get a controlled link, not an account. Every send remains attributable.
Global offices and remote teams
Distributed teams work against consistent governed storage instead of copied folders.
Media, engineering, and research files
Reviewers receive scoped rights without access to the whole source tree.
Replacing personal cloud drives
Make the sanctioned portal faster and clearer than shadow sharing.
File requests from partners and customers
Give suppliers a controlled inbound route instead of an email attachment.
FAQ
Questions Worth Asking Before a Shortlist
EFSS software lets an organization synchronize files between locations and share them with internal users and external partners under central IT control. Access is tied to identity, permissions are set by role, and portal, sharing, and transfer activity is written to logs administrators can review.
Ordinary tools optimize for convenience. EFSS keeps sharing inside a governed system where administrators define roles, connect identity providers, restrict file types and sizes, control links, and review activity logs.
Not instantly. Frequency is configured on the sync task: once, on an interval, daily, weekly, or real-time with a chosen rescan interval. Real-time mode still rescans on that interval.
Yes. Internal users create a share link and recipients open it in a browser. The link can include a password, expiry date, download limit, and a scope restricted to named email addresses.
Sharing scope decides that. A link can be open to anyone who has it, restricted to your organization, or limited to specific email addresses. Preview and download permission is configured separately.
No. Raysync governs files, access, links, previews, and history. Teams keep their editing tools, while Raysync becomes the controlled place those files live and leave from.
Next step
Put file sharing back under IT control.
Run a trial against your own directory and storage, with your real sharing rules.
- Governed share links with expiry and download limits
- A browser portal with preview and file requests
- Shared locations held consistent for teams and offices
- Role permissions tied to your identity provider
- Portal, sharing, upload, download, and preview logs